Procurement Officer

Duty Station –  Head Office
Job Grade –  Officer II
Terms of Employment –  Permanent
Reporting to  – Head of Finance and Administration


Job Purpose

The position plays a key role in the procurement of high-quality and cost-efficient supplies for the Bank, through the application of procurement policy and procedures, maintaining an updated list of current as well as a clear and accurate incoming inventory. The position has a significant number of internal customers and will therefore be expected to put in place and enforce Service Level Agreements (SLAs) that are required.


Key Responsibilities

  • Ensure effective management of the Procurement function
  • Development of policies and procedures around procurement that ensure that the banks procurement is within the required regulatory framework
  • Co-ordinate the internal monitoring and evaluation of the procurement function to ensure compliance with procurement laws, regulations and practices.
  • Ensure sufficient controls around the procurement function
  • Develop, facilitate, implement, monitor and review the Banks procurement plans.
  • Prepare the Bank’s annual procurement plan.
  • Procurement of quality goods and services, disposal of obsolete assets, unserviceable and surplus stores, inventory management and contract management
  • Maintain good supplier relations by undertaking contract negotiations, review and management in conjunction with the respective user departments.
  • Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
  • Research and evaluate prospective suppliers
  • Perform secretarial roles to the Bank’s Tender and Disposal Committees.
  • Co-ordinate tender advertisement process, tender opening and evaluation.
  • Advise staff on all matters to do with procurement of goods and services in line with the provision of the procurement and regulations of the Bank.
  • Maintain budgetary control for the department.


Minimum Qualifications and Experience

  • A degree in procurement, purchasing and supply management or business- related area from a recognized university
  • Should possess professional qualifications in procurement or purchasing and supply management.
  • Must be a registered member of the Kenya Institute of Supplies Management.
  • Minimum of 5 years’ experience acquired preferably in the banking industry
  • Ability to work within team as well as independently
  • Proactive, self-motivated, critical thinker and dynamic personality
  • Ability to work under pressure and adhere to tight deadline
  • Honest, self-driven with analytical and interpersonal skills
  • Ability to relate well with others and ability to learn
  • Proficient with Microsoft Office Package (Word, Excel, Internet and Access)
  • Ability to analyze problems and strategize for better solutions
  • Ability to negotiate, establish, and administer contracts
  • Excellent verbal and written communication skills
  • Ability to multitask, prioritize, and manage time efficiently

Other Attributes

  • Ability to work in teams
  • High level of integrity
  • Results driven and proactivity
  • Project Management
  • Negotiation and influencing skills


To Apply

Interested and suitably qualified individuals should forward hard copies of their applications, enclosing copies of their academic and professional certificates, detailed CV indicating work experience, contacts and addresses of 3 professionally relevant referees. The closing date is 11th September 2020. Use the email Only shortlisted candidates will be contacted.

  • Accepted file types: pdf, docx.